Terms &
Conditions
By use of this
site you agree to the Terms & Conditions contained herein. Vietnam
Motorcycle Tours reserves the right at any time to amend, update, change or
alter this site.
1. TOUR PRICE INCLUDES:
The tour price includes the Motorcycles,
3rd party Insurance in
Tour prices listed are for single-occupancy hotel rooms. Pillion passengers have a choice of single occupancy or twin share with their rider and are charged at 60% of the riders tour price.
2. TOUR PRICE DOES NOT INCLUDE:
The tour price does not include airfares, Passport and Visa charges, Airport Taxes, Personal Travel Insurance, alcohol beverages, snacks, non-meal-time beverages and refreshments, rest-day activities not included in our itinerary, pre-and-post tour hotel accommodations, items of a personal nature, fines, gratuities, laundry, phone/fax calls, optional tours and sightseeing excursions, or space for more than two pieces of airline overhead carrier-size luggage per person.
3. RESERVATIONS, DEPOSITS, FINAL PAYMENTS:
Your tour application can be made by either fax or email. All costs are quoted in U.S. dollars.
Reservation on your selected Vietnam Motorcycle Tours trip will be reserved upon our receipt of your application with all the requested documents and information, plus a deposit of US$400 by bank transfer (TT). Personal checks are not accepted for payment.
Deposits are fully applied to your final payment. If, while sending in a tour application along with a deposit, your selected tour becomes fully booked in the interim, your tour deposit will be promptly refunded. Your booking is considered final and binding on issuance of Vietnam Motorcycle Tours tour confirmation. Your application will not be considered without the accompanying deposit or without the requested documents.
4. PAYMENT AND DUE DATE:
The balance must be paid, after invoicing, 45 days prior to departure. Vietnam Motorcycle Tours reserves the right to cancel reservations not paid in full by the due date.
If you sign up less than 45 days prior to departure, the initial payment must be in full and Vietnam Motorcycle Tours must receive all the requested documents before giving you confirmation.
5. CANCELLATIONS AND REFUNDS:
This cancellation and refund policy is not meant to be punitive, but reflects that once you sign up, Vietnam Motorcycle Tours makes certain advance payments and expenditures on your behalf that are not recoverable. When cancellation notice is short, AMA will have lost any possibility of replacing your spot with another biker. We do understand there are unavoidable reasons for last-minute trip cancellations, so please take out trip cancellation insurance on you own accord to cover this situation.
Vietnam
Motorcycle Tours guarantees all tour departures but reserves the right to
cancel a tour if minimum booking numbers (4) are not reached. In this case, Vietnam
Motorcycle Tours will give you at least 30 days notice and a full refund, or an
alternative date arranged, if it meets with your approval.
• If your notice of cancellation is received more than 60 days before your departure date a full refund will be made, less US$50. for administrative fees.
• If notice of cancellation is received between 60-46 days prior to departure, a 65% refund will be made.
• If notice of cancellation is received between 45-30 days prior to departure, a 35% refund will be made.
• If notice of cancellation is received between 29-0 days prior to departure, no refund can be made because all trip expense have been pre-paid by this time, and Vietnam Motorcycle Tours has lost any reasonable chance of replacing your place on the tour.
• If we can replace your spot on a tour, and if the tour leaves fully occupied (8 bikes), we will refund all your deposit, less US$100 administrative fee.
• If you can not join us but provide Vietnam Motorcycle Tours with a qualified substitute, a revision fee of US$100 will be charged.
• No refund is possible for no-shows or for unused portions of a tour. Refunds for missing occasional sightseeing excursions or meals, etc., are not granted.
If a tour has to be cancelled for any reason beyond Vietnam Motorcycle Tours' control, including industrial disputes, natural disasters, illness or force majeure, prior to the tour, this agreement becomes invalid.
If the tour is cancelled for any reason within Vietnam Motorcycle Tours control prior to departure, a full refund will be paid. If the tour is cancelled for any reason beyond Vietnam Motorcycle Tours control during a tour, no refund can be granted.
6. PERSONAL INSURANCE:
There is no insurance coverage for injury to the rider and/or pillion. It is highly recommended that participants take out additional insurance at home, at their own expense, to cover such things as tour and travel cancellation/interruption, personal accident, health and medical, hospitalization, property loss, etc.
7. MOTORCYCLES AND INSURANCE:
The motorcycles used on this tour are governed by the bylaws of the General Insurance Association of Vietnam.
The third party liability insurance has an unlimited ceiling. The property damage ceiling is Vietnam Dong fifty million. For the motorcycle itself, there is collision and comprehensive insurance with a Loss Damage Waiver, or deductible, of US$500. There is no other insurance coverage included or implied. The first US$500 of any claim is the rider's responsibility. Vietnam Motorcycle Tours reserves the right to upgrade a particular motorcycle at no additional charge to the client.
8. MOTORCYCLE SECURITY DEPOSIT:
A cash or irrevocable deposit for the deductible of US$500 must be paid prior to your tour departure. It will be refunded at the completion of the tour provided no damage, caused by accident or negligence has occurred to the motorcycle. If damage and repair costs are less than US$500 then the balance between the damage and repair costs and the deposit will be refunded.
Damage and repair costs also include the transportation and handling costs of an accident-damaged motorcycle to the finishing destination on the tour.
9. DRIVER & PASSENGER REQUIREMENTS:
Drivers: must be at least 19 years old and hold a current, unrestricted motorcycle license for unlimited capacity motorcycles from their country of residence and have held it for at least one year. In addition, drivers must have an international driving license endorsed for motorcycles. All local road rules must be complied with. Your tour leader will give each rider a briefing about local speed limits, signage, and other applicable traffic regulations. It is the rider's responsibility to adhere to all traffic regulations. Helmets are mandatory.
Passengers: Passengers must be at least 18 years old. Helmets are mandatory.
Drivers and passengers must be aware of traffic, road conditions, weather, and other motorcyclists. Drivers and passengers understand that motorcycling is a dangerous activity and are aware of these risks, and fully accepts those risks and are solely responsible for keeping their motorcycle under control, selecting proper speeds, and adhering to the applicable country's laws.
Drivers are solely responsible for their choice of riding style and speed selection even when following a tour guide in a convoy formation with other motorcyclists.
Drivers and passengers, their heirs, successors, and assignors agree to release, indemnify, and hold Vietnam Motorcycle Tours, its agents, contractors and employees harmless from any and all liability or claims directly or indirectly related to participation on a tour.
10.
ACKNOWLEDGMENT OF RESPONSIBILITY––
Vietnam Motorcycle Tours is
responsible within the framework of the duty and care of a merchant in good
standing, for arranging and providing the services listed in the tour itineraries
and descriptions. Vietnam Motorcycle Tours reviews its hotels and contractors
on a continuing basis. Vietnam Motorcycle Tours is responsible for
conscientious travel preparations. Vietnam Motorcycle Tours reserves the right
to change any part of a tour to improve its content or to adapt to changing
conditions and situations as they arise. Vietnam Motorcycle Tours customers
must understand that some Vietnam Motorcycle Tours tours
go to extremely undeveloped and wild parts of
11. ACKNOWLEDGMENT OF RESPONSIBILITY-DRIVERS AND PASSENGERS:
Each rider and passenger must acknowledge reading, accept, and sign this Vietnam Motorcycle Tours TERMS and CONDITIONS & INDEMNITY and RELEASE FORM at the time of reservation before your application will be considered. The participant's signing of this TERMS & CONDITIONS & INDEMNITY & RELEASE FORM will be the rider's and passenger's acceptance of the risks of personal injury, property damage, or any loss associated with motorcycling. Each rider/passenger rides at his/her own risk and is legally liable for injury or damage to fellow participants or other road users, whether being lead by the tour leader or otherwise. Each rider must ride within his/her own skill level and with due consideration for their own safety and that of their fellow travelers. Each rider and passenger must follow the directions of the tour leader. The tour leader reserves the right to terminate a rider's or passenger's tour if he considers the rider or passenger is unsafe either to himself/herself or to others, or for offensive behavior, and thereby forfeiting the balance of the tour.
12. CURRENCY FLUCTUATIONS:
Tour prices are calculated based on currency exchange rates and tariffs in effect at the time of printing or publishing on a web site. Severe international currency exchange and fluctuations are adjusted at the final payment. In the event that a price increase is necessary by Vietnam Motorcycle Tours and greater than 8%, you have the right to cancel this agreement within 10 days of notification with no penalty or cost. If you have paid in full for a tour, you will be protected from any price increases and not be required to pay any additional monies because of subsequent currency exchange fluctuations. Prices in this brochure and web site are valid for the 2000 season only and subject to change without notice.
13. REQUIRED PHOTOCOPIED or ORIGINAL DOCUMENTS:
a. Copy of: Country of residence unexpired, unrestricted motorcycle license.
b. Copy of: International license endorsed for motorcycles.
c. Copy of: Passport.
d. Copy of: Visa if needed.
e. ORIGINAL signed TERMS & CONDITIONS / INDEMNITY & RELEASE FORM.
All these documents must accompany your reservation form before your application will be considered.
14. SPECIAL ARRANGEMENTS:
Persons leaving or failing to complete a tour for any reason must make their own arrangements for transportation, lodging, and motorcycle return to the tour's ending destination, at their own expense, unless prior arrangements with Vietnam Motorcycle Tours have been made. Any cancellation refunds will consist of whatever monies can be recovered from hotels and other contractors.
15. CORRECTIONS:
Vietnam Motorcycle Tours reserves the right to correct printing errors or omissions at any time. Unaffected portions continue to remain valid as a whole. Invalidity of individual items in this Agreement does not lead to the invalidity of this entire Agreement.
16. VERBAL ARRANGEMENTS:
Verbal arrangements changing the terms and conditions between you and Vietnam Motorcycle Tours are only valid when confirmed in writing by Vietnam Motorcycle Tours. The above TERMS & CONDITIONS, in conjunction with the brochure tour descriptions and features, constitute the entire Agreement between you and Vietnam Motorcycle Tours. There are no other conditions, representations, guarantees, etc., than those set herein.
17. JURISDICTION:
The agreement between Vietnam
Motorcycle Tours and the Participants shall be deemed to be made in
18. PHOTOGRAPHIC AND FILM RECORDS:
Vietnam Motorcycle Tours reserves the right to take photographs or film records of any of their trips, and to use any such photographs and film records for promotional, sales, brochures, or other commercial purposes.
19. Vietnam Motorcycle Tours has absolutely no connections, relationships, or dealings with any association, club, organizatio or business that happens to have the same common corporate initials as Vietnam Motorcycle Tours (V M T.).
Riders and passengers decleration;
I the undersigned hereby accept all the above Terms & Conditions for a Vietnam Motorcycle Tours self-ride Vietnam Tour.
Riders full name: ________________________________________________________
Signature: _____________________________________________________________
I declare that I am over 18 years of age and fully licensed to ride the motorcycle I am requesting to ride on a Vietnam Motorcycle Tour.
Date: ______________________
Pillion passengers full name: ______________________________________________
Signature: _____________________________________________________________
I declare that I am over 18 years of age.
Date: ______________________